When I Work
Shift scheduling built for rotating roles, shift templates, and multi-location teams.
Regions: US, Canada, International
When I Work is scheduling and time-attendance software priced per user, roughly $2.50 to $5.00 per user per month depending on tier, with a free trial but no permanent free plan. Its strength is scheduling complexity rather than price: rotating roles, reusable shift templates, open-shift claiming, and multi-location controls are more capable than what most cheaper tools offer. That matters for a wellness concept where the same person may be certified for some services and not others, or where instructors float between studios — a constraint a simple calendar cannot express. For a single studio with a small stable roster, Homebase's free tier will likely do the job and cost nothing. When I Work earns its price once you are scheduling across several locations or juggling role-based coverage rules.
Reviewed by Miles Sutherland, Vendors & Equipment Editor
At a glance
- Service type
- Scheduling & time tracking
- Pricing from
- ~$2.50–$5.00 per user/mo; free trial, no permanent free plan
Capabilities
Why it stands out
Rotating roles, shift templates, and open-shift claiming that simpler calendars cannot express
Best for
Multi-location operators scheduling role-certified staff who float between studios
Key features
Compared with
Alternatives to When I Work
Other staffing & hr options for wellness franchises worth comparing against When I Work.
Homebase
Scheduling, time clock, and team messaging for hourly staff, with a genuinely free tier.
ADP
Enterprise-grade payroll, tax, and HR services for larger and multi-entity franchise systems.
Gusto
Payroll, benefits, and multi-state HR compliance built for small and multi-location businesses.